Part 5: Key Points for Foreigners Establishing a GK and Acquiring a Visa in Japan

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For foreigners establishing a business in Japan, obtaining the correct visa is essential to manage and operate a Godo Kaisha (GK) effectively. In particular, the “Business Manager Visa” is required for foreign nationals who intend to run or manage a business in Japan. This article explains the requirements for acquiring a Business Manager Visa after establishing a GK, including necessary documents and key points to ensure a successful application.

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1. What is a Business Manager Visa?

A Business Manager Visa allows foreign nationals to establish, manage, and operate a business in Japan. With this visa, the holder can reside in Japan and manage the day-to-day operations of their business.

Main Requirements for the Business Manager Visa

• Business Entity and Office: The business must have a tangible office space, with employees if possible, to demonstrate a legitimate business presence. Virtual offices generally do not qualify, so an actual working space is recommended.
• Capital Requirements: A minimum capital investment of ¥5 million is typically required. This capital serves as operational funds, and applicants must provide clear explanations regarding the source and use of these funds.
• Business Plan: A stable business plan is essential. During the application process, the business’s objectives, profitability, and management plans will be evaluated.

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2. Documents Required for a Business Manager Visa Application

To demonstrate the legitimacy of the business and the source of funds, the following documents are necessary:

(1) Business Registration Documents

• Certificate of Registered Matters: This document shows that the company is registered and includes details about the business.
• Copy of the Articles of Incorporation: Contains basic company information and business activities.

(2) Documents Demonstrating Business Entity and Premises

• Office Lease Agreement: A lease contract for the business’s registered office address. An actual office space is required to verify the business’s physical presence.
• Photos of the Office: Photos of both the interior and exterior of the office space can support the application and help facilitate the screening process.

(3) Documents Related to Capital

• Proof of Capital Payment: Documents verifying that at least ¥5 million in capital has been deposited. Bank transaction statements or balance certificates are commonly used.
• Documents Showing Source of Funds: Documents detailing the source of capital. If the capital was transferred from abroad, documentation of the funds’ flow is recommended for clarity.

(4) Business Plan

• Detailed Business Overview: A business plan detailing company objectives, expected revenue, and management strategies. Specific figures and projections strengthen the application.

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3. Business Manager Visa Application Process

The process of applying for a Business Manager Visa generally follows these steps:

(1) Application Submission to the Immigration Bureau
Submit the application to the immigration bureau that oversees the location of your company’s registered office. Ensure that all required documents are complete and accurate, and be prepared to provide additional documents if requested.

(2) Review and Notification of Results
The review process usually takes between one and three months. Additional documentation may be requested during this period.

(3) Obtaining the Visa
Once approved, the Certificate of Eligibility (COE) will be issued. If you are currently outside Japan, use this certificate to apply for a visa at your local Japanese embassy or consulate. Upon entry to Japan, you will receive a residence card. If you are already in Japan, apply to change your status of residence to obtain the visa.

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4. Key Points for Business Operations After Visa Acquisition

Once the visa is granted and business operations in Japan begin, regular updates and proper management are necessary to ensure compliance and smooth operation.

(1) Visa Renewal
Business Manager Visas typically require renewal every one or three years. During the renewal process, the immigration bureau will assess the business’s sustainability and management, requiring documents like financial statements and tax filings.

(2) Transparent Business Operations and Legal Compliance
Ensure regular tax filings, social insurance payments, and employee management to remain compliant. Violations or misconduct may affect the renewal process, so managing your business with integrity is crucial.

(3) Regular Revenue Reporting and Business Growth
Achieving stability and profitability in line with the initial business plan is key to successful visa renewals. Financial instability or poor business performance could complicate future renewals, so maintaining sound business management is essential.

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Conclusion

For foreign nationals establishing a GK in Japan and obtaining a Business Manager Visa, it is essential to provide clear documentation of a legitimate business entity, sufficient capital, and a stable business plan. Even after obtaining the visa, legal compliance, and consistent business growth are vital to maintaining residency in Japan as a business owner. With careful management and transparent operations, foreign entrepreneurs can build successful businesses in Japan.

This concludes our series on “Establishing a Godo Kaisha as a Foreign National in Japan.” If you have questions about business plans or procedures, consulting with a certified immigration lawyer or specialist can help ensure smooth establishment and operations.