Part 2: Key Points for Demonstrating Business Continuity for Renewing a Business Manager Visa

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When renewing a Business Manager Visa, one of the most critical factors in the review process is “business continuity.” To secure approval, applicants must prove that their business is active, stable, and has the potential to continue operating in Japan. In this article, we will explain how to effectively demonstrate business continuity and outline the steps for preparation.

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1. What Does Immigration Mean by “Business Continuity”?

During the renewal process, immigration authorities assess whether the applicant’s business meets the following conditions:

• The business is actively operating
  A business that is inactive or appears to exist only on paper is unlikely to pass the review.
• The business is generating revenue
  It must have sufficient sales to cover expenses and salaries.
• The business has future potential
  Applicants need to demonstrate the prospects for growth and sustainability through documentation, such as business plans and transaction records.

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2. Key Documents to Submit

To prove the actual operation of your business, you will need to prepare the following documents:

(1) Financial Statements

• Recent financial reports
  Submit your latest financial statements, including profit and loss statements and balance sheets. These documents are essential to demonstrate the profitability and financial health of your business.
• When profits are low
  If your profits are minimal, consider submitting supplementary documents, such as a business improvement plan or revenue forecasts.

(2) Tax Payment Certificates

• These certificates verify that your taxes (income tax, corporate tax, etc.) are paid in full. This includes local taxes.
• Obtain these documents from your city or ward office or the tax office.

(3) Proof of Business Transactions

• Contracts and invoices
  Submit contracts with major clients, invoices, and receipts to prove the existence of business transactions.
• Ongoing transactions
  If you have long-term contracts or consistent transactions, include them to demonstrate the stability and reliability of your business.

(4) Office Lease Agreement

• Rental agreements
  Submit the lease agreement for your office or store to prove that you have a physical location dedicated to your business.
• Important Note
  If your office is also your residence, you may need to provide additional proof that the space is exclusively used for business.

(5) Business Plan

• Prepare a detailed business plan outlining your goals for the next 1–3 years. Include sales targets, strategies for acquiring new clients, and plans for expanding operations.

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3. What to Do If Revenue is Low

Even if your revenue is insufficient, you can take steps to strengthen your application and improve your chances of renewal approval.

(1) Emphasize Future Growth Potential

• Highlight strategies for acquiring new customers or expanding services to demonstrate that your business has a promising future.

(2) Focus on Cost Management

• Provide evidence (e.g., expense breakdowns, receipts) to show that your business is managing its costs effectively and operating efficiently.

(3) Broaden Business Activities

• Show efforts to diversify revenue streams by securing new clients or launching additional services.

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4. Common Concerns from Immigration Authorities

Immigration officers often pay close attention to the following:

• Missing or inconsistent documentation
• Significantly low revenue or recurring deficits
• Businesses that appear to lack substance or activity

Ensure your documents are accurate, consistent, and provide a clear picture of your business operations.

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5. Practical Ways to Demonstrate Business Viability

(1) Include Photos and Marketing Materials

• Attach photos of your office, store, or business activities. Copies of brochures or website screenshots can also help convey the legitimacy of your business.

(2) Submit Letters of Recommendation

• If possible, include letters of recommendation or testimonials from clients or business partners to enhance your credibility.

(3) Prepare for Possible Interviews

• In some cases, immigration authorities may request an in-person interview to verify your business operations. Be ready to clearly explain your business concept, current activities, and future plans.

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Conclusion

Demonstrating business continuity is essential for renewing a Business Manager Visa. By preparing accurate financial statements, transaction records, and a clear business plan, you can strengthen your application and improve your chances of approval.

In the next article, we will discuss “The Importance of Tax and Social Insurance Payments” and how unpaid obligations can affect your renewal process. Stay tuned for tips on avoiding common pitfalls and resolving potential issues!