Part 3: Common Misunderstandings and Pitfalls

Mistakes to Avoid When Switching from Dependent to Business Manager Visa

Introduction

Many applicants proceed with a change to the “Business Manager” visa under false assumptions. As a result, their applications may be denied. This article highlights typical misunderstandings and common mistakes—based on real consultations—to help applicants prepare properly.

Common Misunderstanding #1: "If I register a company, I’ll get the visa."

Some believe that simply registering a company guarantees visa approval. In reality, immigration requires actual substance:

• Proof that the business is operational or in preparation
• Lease contract, office photos, and evidence of equipment
• Realistic financial and business forecasts

Common Misunderstanding #2: "I can just borrow a name and become an executive."

Some think they can obtain the visa by having a spouse or friend establish the company and naming themselves as a director. However, this kind of “nominee setup” without real involvement is highly scrutinized and often rejected.

Common Mistake #1: Using a virtual office

Virtual offices or spaces that allow registration only but are not actually in use do not meet the office requirement. Immigration expects a real, functioning space for business activities.

Common Mistake #2: Investment funds not from the applicant

If the 5 million yen capital is not deposited from the applicant’s account, immigration may question the source of funds. Loans or investments from others require detailed contracts and supporting documents.

Common Mistake #3: Business activities don't match the application

If the applicant declares “IT services” but actually starts a food or retail business, this can be seen as false information. It’s important to carefully plan your business in advance and notify immigration if major changes occur.

Conclusion

Switching from Dependent to Business Manager visa requires more than just documentation—it demands a real, functioning business and proof of independence. Don’t let assumptions or poor preparation derail your application. Consult a qualified expert to guide you through the process.

In the next article, we’ll share practical tips to increase your chances of approval.